Or a person can view, edit, and download. Just having viewing and editing permission is pretty basic, but even in Box, a person can view and edit, but not download. But they could do even more with permissions. I think that these are some pretty basic and fundamental things that Microsoft just does not have.
You want people to be able to edit without deleting probably most of the time. I think other companies, like Box and Dropbox, have that feature and they allow you to make it so you can edit but you do not have the ability to delete. But there is no option to remove the delete privileges from an editor. If you are a viewer, you can not delete files. If you are an editor, you can delete files. There is no way to set non-delete permissions. If you are a team leader and you do not know if someone is deleting your stuff, you might eventually lose something by accident.Īnother thing is permissions. That is really a potentially huge issue with the solution. But you do not even know that you have to look at your recycle bin because you never got a notification. It is residing in your recycle bin, and you can see that it is there. So, if you have 10 files and then you notice that one is missing, you do not even know who deleted it or when it got deleted. That is fine, but then the owner never gets a notification. In other words, it goes to the owner's recycle bin. So for example, if you are the owner of a folder and I have access to that folder and there is a file there and I delete it, it actually goes to your recycle bin. You do not get a notification if you delete something online. That is the biggest weakness of the solution, I would say. Syncing is number one.Īnother thing is when you delete stuff. It works fine if it is a smaller number of folders and files, but whenever there is a large number of files, that has been an issue for sure. That constant syncing can cause performance issues. When people start updating stuff in that same folder, it can slow down your computer because it updates you locally as well every time there is a change. When you sync it to a computer, it takes some time to load. When there are a lot of files, that is when the issue arises.įor example, say you have a folder that has 200 files. It might not be a huge folder in terms of space, but when there are a large number of files. Syncing has been an issue sometimes when there are huge folders. Basically, it is like you have the online version directly on your desktop. When you click on sync on the online version, what happens is that it creates a drive on your desktop. Syncing is one area that can be improved. It is fewer conversions and fewer problems in that way. Because everything is integrated with Microsoft, instead of going through Google Sheet and then exporting it to an Excel file, here you just work directly in Excel. But regardless of if you are a Google user or Apple user, Word, Excel, and PowerPoint are still 90% of what the world uses for business tasks. Because it is Microsoft and everyone uses Word and Excel almost globally, it works well in sharing those documents. I would say that is probably the most valuable feature. The integration between all Microsoft products is a key advantage to OneDrive. For example, if you did something in version five and then you realize that version four was better, you can actually recover that earlier versions in OneDrive. If you have multiple changes to a document and Microsoft sees it as different versions then you can actually recover different versions in case something gets replaced unexpectedly. Another thing is OneDrive has a version history as well. Multiple people can work on a Word document at the same time because it is completely integrated and it is an online copy of that document that you do not have to physically move back-and-forth.Īutosave is always on for everything. It is kind of how Google Sheets and Google Drive and all of those products work. In OneDrive, when you use Excel, Word, or PowerPoint it automatically manages the versioning. I would say the most valuable feature is that it is a Microsoft product so it is well integrated with Excel, Word, PowerPoint, and all the other products in the Microsoft suite.
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